Cloud-Based File Storage Programs Enhance Business Collaboration, Safety and Simplicity


It’s become quite clear to us how valuable collaboration is to the health of a business in today’s marketplace. Today’s businesses cannot afford to have staff waiting around, in order to get access to the tools they need, so they can do the job.

As businesses grow from small teams to larger organizations, there is a growing need to communicate and collaborate effectively. The problem that central data storage solves is that it gives everyone on the team the ability to immediately retrieve, backup and share mission-critical files in real-time. Salespeople no longer need to wait around for support staff to send them follow-up files for customer contact. Managers can instantly access subordinate data in order to make sure that work is getting accomplished. In sum, everyone can get what they need, when they need it, wherever they are, without having to wait on other people.


When evaluating cloud-based data storage services, two primary concerns for businesses are security and ease-of-use. One of the pioneers of cloud-based data storage,, is clearly a simple-to-use solution, yet they lack in security. According to Business Insider, “Nearly 7 million Dropbox usernames and passwords have been hacked, apparently via third-party services that hackers were able to strip the login information from.”  This security breach has huge implications for other off-the-shelf data solutions in that they lack the foundational feature of data storage technology; it must keep your company data safe


The second key factor is to examine a solution’s simplicity and ease-of-use. With many providers data storage can be set up at a secure physical location and a central file repository can work well within the confines of an office. Unfortunately, this falls short for the “71 percent of businesses who require technology that enables their staff to work anywhere, at any time.” Solutions that are cloud-based and work independently of employee location are clearly superior.


At Prime, we have a number of excellent data storage solutions available for business users. Feel free to reach out to us and let’s get the conversation started.

Presence Management: The Greatest Form of Communication


Want to increase communications and productivity between employees and customers?  Then, presence management is the way to go.  This wonderful technology gives all individuals within a company the ability to know what everyone is else is doing in real-time.  Is someone in the building or even at their desk? Are they in a meeting? Are they on the phone? By having this information one can determine if and in what manner to connect with another person.  That’s essentially the purpose of presence management and it’s enhancing the way we communicate. Having this information presents one with an array of communication options that’s dramatically driving up productivity for those companies – both large and small deploying presence management.

Unified presence management is driven off of a company’s voice and data system and empowers people to control every facet of their communications.  It includes and functions off of all devices such as computers, cell phones, Voice over IP (VoIP), and personal communications services.  As soon as someone logs onto their computer a pop up window appears containing the names of fellow employees and their current activity as well as their location.  Essentially, the technology lets you see the presence status of others, send emails and voicemails, receive faxes, control all your phone calls via desktop phones or a softphone, send secure Instant Messages and voice messages, launch a collaborative web conference session – all with a single mouse click.  Users may also put notes into presence for everyone to see.  For example, a note may have the time when an employee will be back in the office from lunch or say an off-site meeting.  Another user may make everyone aware that they may be working from home that day.  Knowing everyone’s availability offers greater options to rapidly assist with everyday business issues.

The power of presence is absolutely incredible.  For instance, a customer may contact your facility with a question and the individual that answered the phone may not have the necessary information to respond appropriately.  Immediately, the employee can view presence and see who is available to assist the customer.  They may send a question via an instant message or put the caller on hold, contact their colleague to gather the information or directly transfer the call while giving the colleague a heads up.  The flexibility of presence is tremendous and one can assume that it is easily driving customer satisfaction levels through the roof.  A basic phone system cannot operate in this fashion and unfortunately those that utilize traditional telephony are missing the boat.

Included in presence are such features as find me follow me.  This unique technology gives people the ability to reach a specific individual anytime, anywhere based on the implementation of a few easy to set rules in the system.  A can call come in and the caller has the option of finding the person on their cell phone or at another predetermined location.  The user may also have all calls set to directly transfer to the cell as well.  Another relatively new feature is twinning – a setting that rings both the desk and mobile phone simultaneously.  Reaching the person you want to, has never been this easy.

Time is more important than ever in today’s business environment.  Presence management saves an incredible amount of time because of the technology’s innate ability to drive efficiency and productivity.  Every business owner realizes the positive impact that even a minimal amount of improvement in this area can have on an organization’s bottom line, not to mention the empowerment an employee has to make better-informed communication decisions that in the end drives satisfaction in the workplace.  Presence management is a true win for everybody!

Who’s Stealing Your Bandwidth?

Prime Telecommunications, Inc., a leading provider in unified communications, announced today that the company is educating its customers on the recent expansion of bandwidth monitoring and management solutions. Essentially, bandwidth monitoring is the practice and policy of tracking the utilization of company bandwidth between all employees, software applications and desktops. The growth of bandwidth management solutions in recent years is due primarily to growth of company provided and personal devices (smart phones, tablets, etc.) connected to an organization’s network.

According to Vic Levinson, President of Prime Telecommunications, “Any company that provides cloud-devices, software or applications that run over a data network, need to ensure that bandwidth is being consumed properly.” This notion reflects the current state of most solutions, which are simply being strained to the point where many business owners notice that the devices, applications and software underperform. In essence, it’s like siphoning out all of the gas from a car, and then blaming the car for running on fumes. The problem lies with poor policy making and a lack of guidelines for employees on how to properly utilize the Internet at a place of business.

“On many occasions, we’ve found that up to 40% of a company’s employees are choking bandwidth and making it harder for other people to do their work,” Levinson added. “We conduct quarterly reviews with our customers where we assess the performance of all of the technology that we provide. It gives our clients a global perspective on their network and what its performance is and how it can be better. Our overarching goal is to make sure that our customers’ businesses are performing at more productive levels and this is how we quantify productivity. This is why we lead these meetings with device performance audits. With bandwidth being the central resource upon which nearly every technology relies, we have to make sure that this is being consumed in accordance with best practices before any other steps are taken.”

In addition, to the underperformance of the network and the drain on productivity this can cause, many business owners appreciate technology audits, like the one provided by Prime Telecommunications, because they uncover how much time employees are spending on various sites that have nothing to do with their job. This gives tremendous insight on the productivity, or lack thereof, with certain employees. One of the quickest ways to immediately boost customer profitability is to restrict the bandwidth of employees to sites to those that are exclusively productive in nature, as opposed to entertainment-based sites.

“In some cases, employees simply don’t know that their bandwidth consumption is slowing the rest of the team down. New parents can put their children in day care and want to stream the video from time to time to see how their child is doing throughout the day. Inherently there’s nothing wrong with this, if done on occasion. However, when a parent leaves one of these streaming videos up while they begin working on other things, the rest of the team will notice the lag time that slows down their own desktop. The network is simply a shared resource that needs some guidelines in place, especially in the new employee handbook. With a comprehensive bandwidth consumption policy in place, business owners can rest assured that their software, hardware and online tools will all function at optimal levels.”

The Secret to Business Productivity

69% say productivity is the top benefit of cloud computing. That’s big, especially considering that cost efficiency is another huge benefit. By moving essential aspects of business, like data management, content and collaboration tools, to the cloud, organizations are able to avoid many issues that come with locally installed computing solutions. While some businesses still hesitate to move to the cloud, most are already using it in some way, even if they’re not aware. Common tools like WordPress, Gmail, Skype, GoToMeeting and Constant Contact are cloud-based, and businesses naturally use them to make their lives easier. In other words, these tools help improve productivity. So what is it about cloud computing that leads to such great productivity? Let’s take a look. Here is another post from Sommer Figone from RapidScale. 

Accessibility Won’t Lead to Laziness

The cloud allows enormous flexibility when it comes to how, when and where employees can work. By implementing cloud solutions, businesses enable their workers to access data from anywhere, on any device. In the day and age of mobile devices, this is extremely convenient, as it enables your team to access relevant files from wherever they are, whether that’s in the office, on a plane, or at home. 2/3 report faster access to technology thanks to the cloud. This characteristic certainly boosts productivity, as it enables employees to be more flexible and collaborative.

Businesses held an initial fear that allowing remote accessibility would lead to laziness and decreased productivity. This fear has largely been unfounded. Instead, businesses are able to cut down on employee travel time and interruptions while actually increasing employee satisfaction. Team members will positively respond when given the freedom to work how and where they want, and in many cases, this will actually incentivize them to work harder, rather than burn out. 36% of employees would even pick working remotely over a pay raise!

A Convenient, Central Location

So how are employees able to have such flexible access to data? Well, the cloud centralizes data, putting it in one easy spot so all team members can access it from wherever they are. Not only does this lead to data integrity, but it greatly improves collaboration and efficiency. Employees can avoid the hassle of emailing files back and forth, instead accessing an easy, central location that’s available to all authorized users. 58% collaborate across the organization in the cloud, and 82% said that cloud-based collaboration allows faster executions. This streamlined process obviously results in productivity, and it can also lead to greater innovation.

Adapt to Changing Environments

Now let’s talk about scalability. It’s a highly popular characteristic of cloud computing, and we want to discuss it in terms of productivity. The cloud allows organizations to scale their resources up or down based on demand – this means businesses can quickly and easily react to changing market conditions and internal demands. With traditional computing solutions, this wasn’t as easy. It required time, effort, and often, new, expensive hardware. The cloud introduces a productive way to adapt to changing business environments, allowing organizations to rise and meet high demands, and then decrease when the demand drops. This also eradicates problems of over-provisioning and wasting resources, or overloading IT systems.

Refocus Time and Money

The cloud enables businesses to be more productive in how they spend their money. By moving to a cloud environment, an organization outsources the expensive burden of managing its own servers and software to a knowledgeable provider. This, in turn, replaces the organization’s massive IT expenditures with predictable operational ones. Businesses can see savings on real estate, travel, transportation, utilities, security, routine maintenance, updates and more. And if employees opt to use their own devices, businesses can even save on hardware! And in terms of productivity, this means an organization can refocus a significant amount of time and money.

Cloud for Real Estate

Technology, especially cloud computing technology, provides huge opportunities for real estate organizations and should become a priority. 80% of the top real estate performers are using some form of cloud. Their use of the cloud can certainly improve though, while other organizations can follow their lead and realize the benefits of the technology.

Real estate is a relationship-driven sector, hence the emphasis on marketing, sales, client service, and collaboration. And when you think about it, real estate is a mobile business. After all, the majority of real estate business activities occur outside of a traditional office space.

Already, these characteristics make the sector a perfect fit for cloud computing solutions. Today, real estate organizations rely on email, file sharing, data storage, Web hosting and mobile applications. These actions are best performed in the cloud.

Lead and Marketing Management

There are countless lead and marketing management cloud solutions that can be extremely valuable for the real estate sector. These solutions help real estate professionals capture leads, as well as track the success of marketing efforts and automate communications.

Email marketing is one of the most popular cloud services for real estate. There are many third-party cloud email services available, including MailChimp and Constant Contact, that are not only cost effective and easy to use, but also customizable, insightful and reliable. Perhaps one of the most beneficial features is real-time insights. It’s easier than ever to gain statistics about who’s opening emails, when they’re opening them and what links people are clicking on. These statistics deliver leads to a business, making it easier for the team to go out and gain new clients. This really helps connect the marketing and sales teams, enhancing collaboration.

Additionally, effective communication now comes in other forms. Marketing communication use to include direct mail, magazines, face-to-face communication, cold calling and other outdated methods. Now, effective communication is taking place over email, apps, websites and connected devices. By taking advantage of these solutions in the cloud, real estate companies can more quickly respond to inquiries while boosting their credibility. Additionally, professionals will work more effectively and provide better service when they are connecting with clients on modern platforms.

Mobility for the Professional

With cloud computing, real estate organizations can essentially move the office online, allowing professionals to be productive – always! They can work from any location, using any device – this really makes life simple. When real estate agents use the cloud, they can access a fully synced address book and calendar, as well as easily stay in contact with the office, clients and other business contacts. If they’re with a client at a property, it’s easy to pull up necessary property information or show comparable options using virtual tours or street-view maps, right from a smartphone or tablet. This doesn’t only simplify processes. It’s also impressive from a client standpoint, and allows an agent to close deals more frequently and quickly.

Customer Relationship Management

Customer Relationship Management is also commonly known as CRM. This type of cloud platform allows a real estate organization to both access and capture information about potential and current clients. It also allows for interactions between the company and its customers. A CRM system manages growing connections in a growing business.

The CRM provides valuable insights around the actions and progress of a company’s workforce. Additionally, it allows the company’s sales team to access and input potential and current client information on the go, easily and quickly. Agents can track properties, leads, referrals, sales, lease expirations and more with a cloud CRM service. Companies can even integrate existing software into the CRM platform, like marketing or storage software, making it easier to compile contact lists or find files all in one spot.

As for building connections, a CRM helps a real estate team collaborate with customers, makes documentation and information available to clients, and gathers valuable insights that help improve business.

Security, Cost Efficiency and Scalability

Though it’s not necessarily the first industry that comes to mind when talking about data security, real estate professionals definitely manage sensitive information including drivers license numbers, credit scores, social security numbers and more. Cloud computing helps the companies achieve higher levels of security and adhere to guidelines found in other strict industries, like financial.

The cloud also helps real estate companies save a substantial amount of money, as the cloud provider handles the costs of infrastructure, upgrades, cooling, power, software licenses, etc.

Scalability is one of the most popular features of the cloud, allowing companies to use resources as needed. This helps real estate companies deal with temporary swells in numbers. For example, if payments consistently come in at a certain time of month, the company can increase power for that period and then reduce again as things stabilize.

Cloud For Non Profits

Cloud for non ProfitsThe cloud comes with many benefits such as ease and convenience for organizations with little-to-no IT staff, cost efficiency, and the reduction in CapEx due to the eliminated need to purchase hardware. Non-profit companies can realize many of these benefits by moving their infrastructure and computing from on-site to off-site, eliminating a lot of the responsibility, hassle, and cost from managing in-house hardware.

According to Nonprofit Technology Network1’s survey,over 90% of respondents use some kind of cloud-based software, and 80% use more than one cloud solution for non-critical applications. But the benefits of cloud computing technology can expand beyond that.

Why the cloud?

So how can cloud computing address the issues and obstacles that organizations have to deal with? There are multiple ways.

Cloud computing leads to improved efficiency, which is useful for any type of organization. Additionally, moving to the cloud can reduce costs by eliminating the refresh cycle of hardware as well as management and monitoring. The cloud can help increase visibility, and allows organizations to benefit from the latest advancements in technology, especially when it comes to security, compliance and data privacy.

Cloud computing has already been proven as a valuable resource for organizations, but of course, it takes some preliminary research to get the best solution. Choosing a great provider is key, as is defining organizational strengths and weaknesses. Cloud computing can address the specific needs of a nonprofit, due to its wide range of benefits and customizable nature. What’s better than fixing your exact problems while saving money and re-focusing your team?

Now, let’s delve deeper into the benefits of cloud computing.


The cloud allows organizations to benefit from flexibility and accessibility, but this is especially beneficial for nonprofits. These organizations have people working everywhere – there are constant off-site projects happening, remote writers or participants, and board members who are constantly on the road. With cloud computing, it’s easy to access data from any location, at any time, using any computing device. That means 24x7x365 access to necessary information. Better yet, it’s easy to collaborate and share data with users, regardless of location. These organizations have to be flexible, and with the cloud, they can be. This will improve efficiency and allow for real-time communication, action and insight.

Cost Savings

With cloud computing, nonprofit organizations can eliminate hardware, software and IT costs, lowering their Total Cost of Ownership and moving their focus to more important things. Things like older hardware that may be closer to replacement time can have it’s life extended since the cloud operates independently from the physical hardware. The cloud provider handles the equipment, installation, maintenance, upgrades and time commitment of the necessary computing resources. The nonprofit, on the other hand, simply pays to use these resources via a pay-as-you-go plan. This means a nonprofit organization can use the resources it needs, when it needs them, while scaling back whenever necessary.


In a TechSoup survey of nonprofits, 45% of respondents cited data security as a major concern about cloud computing.Just like any other organization, nonprofits need to make sure they’re secure! Nonprofits face increased compliance and privacy requirements, so security is top of mind. With the cloud, organizations have availability to enterprise-level hardware and security without the expense of purchasing it all. By consuming their “piece of the pie” an orgnaization is able to experience high-level security within some of the best data centers in the country. Thanks to the cloud, organizations of all sizes and all backgrounds can experience the benefits of top notch security, backups and disaster recovery, regardless of budget.

Nonprofit organizations don’t always have availability to resources when it comes to IT and data security. Cloud providers can become that resource. They invest a lot in computing and security expertise and resources, allowing nonprofits to benefit from higher levels of security than they ever could have previously been able to access.

Rather than using a few resources, or picking and choosing what’s absolutely essential, nonprofits can have it all. They can access everything they need for at budget-friendly prices. The cloud vendor simply helps incorporate the latest standards and controls.


Thanks to the scalability, reduced costs, security and mobility that the cloud provides, nonprofit organizations have a chance to re-focus and strengthen their efforts. With cloud computing, nonprofits can better manage outreach and fundraising and focus both their attention and resources on their causes, advocacy and extremely important work.

According to Blackbaud, the majority of nonprofits are already using the cloud for common tasks like file storage and email, but only about 15% are using it as a greater resource than that. Few nonprofits currently use the cloud for accounting, fundraising database resources or mission-critical applications. And it’s time to change that! The cloud model allows nonprofits, along with other organizations, to take advantage of the greatest IT services and resources without needing sophisticated technology knowledge or huge budgets. Instead, nonprofits are able to focus on their mission, while the provider handles the rest. 

Looking Back to Move Forward: Recent Communications Trends

Often, in order to know where you are going, you have to see clearly where you have been. And when it comes to staying competitive in business, it’s all about having the edge and accurately placing your own company.

Looking backwards

Take a look at several of the communications trends that dominated the scene in 2014, and consider how your business played into that landscape. By assessing what standards you did or did not meet in past quarters, you can ensure you are ready to take a strong stand in the newer zones in the next months.



The world of Business Communications

Managed Internet Demands

The end of 2014 saw cloud-based phone services take over as the expectation, and as a result, businesses began to demand Internet services that could deliver optimal performance to meet those needs. Private companies became highly desirable for their tightened security and increased data protection.


All in the Cloud

Companies began to focus on network and applications to connect employees and exerted less control over the specific devices themselves. This made it easier for workers to follow company procedures, get updates on new systems, and stay connected to resources and schedules.

Multiple devices

Decreased Need for Desktops

As devices became increasingly more powerful, more employees began to work entirely from their smartphones or tablets. Last year even saw many business software suites, one being OpenOffice, transition their operations to include mobile versions of their platforms. This added accessibility bridged another gap between a mobile workforce and increased business demands.


Cloud is maturing

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Remote Integration

Before, staffing needs were solved by outsourcing to workers in other countries, often without sufficient training. Now businesses have begun to incorporate the skills of workers from far away into their company, giving them information and authority to deliver ideal customer experiences from the inside rather than attempt to connect from afar. This trend has added talent without creating extra distance or dissonance in the branding message.


Greater Global Operations

By embracing the talent spread across greater geographical locations, businesses lengthened their own reach overall, many seeing for the first time a presence in countries where there previously was not. By taking a more comprehensive approach to talent acquisition and perceiving the possibilities for expansion in a new way, those who were ready to reach for more, achieved it.

GLobal integration

So how does your company look? Are you up-to-date with the newest trends in communication? Do you feel confident that your business is poised to take on the next set of challenges and opportunities? Look for trends of the very near future while keeping in mind lessons learned from the not too distant past, and soon your company will see itself leading the industry.


Five Major Phone System Trends of the Future

cloud scalable solutions


Growth in technology now happens in leaps and bounds, and it doesn’t take long for news to be old news. In order to keep up with trends of the present, know what is coming in the near future and avoid being left in the past.


Once just a platform for the most advanced companies, unified communications is now being used by small and medium businesses, education, hospitality, healthcare, and across other industries. And with every advancement, the standards to which phone systems must adhere raise a little bit higher.

Multiple devices

1) Mobile Access Emphasis

The expectation for constant connectivity, anytime and anywhere, is only increasing. As businesses continue to build in ways for mobile workers to communicate more effectively, platforms will need to continue to innovate and extend even more office applications to devices as they travel. From executive to entry-level, workers now demonstrate productivity through constant availability.

Visimeet video conferencing

2) Increased Web Real Time Collaboration (WRTC)

Communication barriers that had previously prevented true collaboration continue to disappear, as WRTC becomes the standard. Employees and clients can enter video and phone conferencing on a single platform and tools for group chats, screen sharing, and other collaboration allows companies to communicate better than ever before.


3) Unified Communications

So many businesses of all sizes are using unified communications to cut costs and simplify their communications infrastructure. In the coming year, enhanced collaboration will be seen through improvements in unified messaging, presence, instant messaging, and web conferencing.

Smiling technician at work

4) Outsource Telephony

As IT departments become more and more overwhelmed maintaining network security, application development and other inner technology demands, businesses will look for systems that can maintain business phone systems for them. This will allow internal departments to focus on business-centric missions and will remove an unnecessary burden from the company’s time and energy.

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5) Social Integration

Still at the beginning of its importance, organizations will continue to learn how maintaining a strong social media presence can benefit their business, and what that even will look like. In the past, social media sites have been perceived as highly distracting, and it is only recently that companies have begun to see the benefit of integrating communications. Companies who find new ways to communicate instantly with social media sites via UC applications will find themselves at the forefront of this long-lasting trend.
The ability to realize and react to upcoming trends happening in your industry and affecting your company will set you apart as a business and open up new possibilities. And when it comes to communications trends and changes, it is especially important to be among the first to join the most cutting edge technologies and stay connected to the rest of the world.



Cloud Computing Trends that Affect Cloud Strategy

Over the last few years, cloud computing has become a major technology trend that has infused the market – and the continual monitoring of these trends, combined with regular updates to an enterprise’s cloud strategy, will be essential to avoid costly mistakes or missed opportunities.

While there is significant opportunity for cloud computing, there are also factors that will not only require frequent review, but that also remain uncertain. Below, we outline the top five cloud computing sub-trends that will be accelerating, shifting or reaching a tipping point over the next few years, according to Gartner, Inc.:

Cloud Investment Optimization

There is a wide range of benefits that the cloud promises to offer, including:

• A shift from capital-intensive to operational cost models
• Lower overall cost
• Greater agility
• Reduced complexity

There are, however, a number of challenges that must be carefully examined as they have the potential to create a complex environment in which to evaluate individual cloud offerings. These types of issues include, a lack of transparency, security, the potential for vendor lock-in, performance and availability, integration needs and more.

Hybrid Cloud Computing is Imperative

As it currently stands, hybrid cloud computing is the coordination and combination of external cloud computing services, as well as the internal infrastructure or application of services. Over time, it is predicted that there will be a unified model in which a single “cloud” accounts for multiple cloud platforms – ultimately, bringing together the current aspects of hybrid cloud computing and allowing them to be used depending on the changing requirements of the business.

With this in mind, it is recommended that enterprises focus their near-term efforts on application and data integration, and link fixed internal and external applications with a hybrid solution.

Cloud Brokerage & Cloud Consumption

As more and more companies begin utilizing cloud-computing services, the need for consumption assistance will increase as well – and a cloud services brokerage (CSB) stands as a great option to consider. A CSB is a service provider that plays a transitional role in cloud computing, making it easier to consume cloud services without the need to involve IT.

With this trend steadily increasing, it is also believed that IT departments should start looking into how they can position themselves as CSBs to the enterprise. One way to achieve this is to begin modifying existing processes and tools such as internal portals and service catalogs.

Cloud-centric Design is Becoming Integral

While it is common for companies to seek out opportunities that allow them to migrate their existing enterprise workloads to a cloud system and/or application infrastructure in order to increase time and efficiency, the design aspect should not be overlooked. To fully take advantage of what a cloud model can offer, applications need to be designed with the cloud model’s unique characteristics and opportunities in mind – meaning it is advisable to look beyond just the migration of enterprise workloads.

For more information, please contact us today.

5 Best Practices for Seamless Video Conferencing

Video and web conferencing has become more affordable and provided better quality in recent years. Video conferencing has also become a critical method of business communication in the face of decreasing travel budgets. Here, I explore some of the best practices you can bring to your video conferencing deployment to ensure that you have a reliable way for your employees to communicate with your customers, other employees, and peers.

Use Unified Communications Tools with Your Video Conferencing Tools

Whether it’s a face-to-face meeting, a dial-in conference call, or a video conference, participants complain about the amount of time spent in meetings. Meetings are a necessary evil, bringing team members and leaders together to collaborate on ideas, deal with problems, and develop solutions.

In response to the growing need and desire for video and web conferencing systems, some enterprise video conferencing vendors have expanded their relationships with other unified communications (UC) companies to deliver more integrated tools to meet the need. Ideally, a company would be able to combine its existing high-definition (HD) video, UC, and voice over IP (VoIP) tools and environments into one that’s easy for everyone to use. Currently, few successful solutions offer a complete packaged solution like this, so to improvise, you could find ways to bring your UC and video tools together.

Manage and Control

Any IT system requires full control and management to be effective. When you install management systems, you need to ensure that they will work effectively for everyone. This means that any video conferencing system must be accessible to any employee at any given time. To achieve such control, centralize your video conferencing equipment into dedicated conference rooms available on a reservation basis only.

Future-Proof Your Communications

It is essential that you select a solution that is compatible with your current software and an future upgrades of that software. As VoIP, web conferencing, and other IP-based technologies evolve, make sure that upgrades are as painless and seamless as possible with the technology you currently use. Your current IT vendor may have solutions and suggestions for how to achieve this. The vendor may also partner with other vendors that have a compatible solution.


Many employees are highly mobile, so you want to make sure you include mobility when selecting a video conferencing solution. If your employees need to be present in a meeting but are on the road, you need to ensure that they can dial in at a minimum, but the optimal goal is for them to be able to use the video aspect to gain the full effect of the meeting. Some solutions offer compatibility with iOS, Windows Phone, and Android mobile devices.

Select the Best End Points

Desktop video, executive desktops, and room-based systems are all examples of video conferencing solutions that allow users to join a video call. Desktop and executive desktop solutions are designed to be used at a workstation with high-end HD cameras. Computer-based video conferencing software contains integrated voice, web, video, presence, and chat capabilities, which makes it easy for employees to join a video conference even if they are tied up with other work. Room-based systems provide video conferencing to large conference rooms, where participants can collaborate and bring desktop users in as needed, whether they are in the same building or across the country.


Visimeet video conferencing

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This was originally posted here by Anthony Ortega
About the Author
Anthony Anthony Ortega has extensive IT support and systems engineering experience in government environments. A solutions-focused professional, he has led staff; worked in network operations support, information assurance, and change management; managed project software and licenses; and provided quality assurance. He has also developed coursework for VoIP, unified communications, and cloud computing for online colleges. Anthony is working on his Ph.D. dissertation in Organizations and Management, with a specialty in IT Management. He is an analyst with Studio B.